One of the most stressful and time-consuming parts of planning a wedding reception is designing the seating chart. From family members who can’t stand each other to friends who broke up or divorced badly, making a seating chart that works can make you as frustrated as a middle school teacher.
Prepare yourself for more than one finished seating chart to be crumpled and thrown at your groom’s head before bouncing into the trash, or to have a glass of wine dumped on it by your once level-headed maid of honor. You’re about to get a first-hand look at just how childish adults can be, and these are your family and friends.
Think of wedding reception seating as a complicated puzzle: If even one piece is out of place, the entire thing will be ruined. It may sound dramatic to you, but couples have broken up over the infamous seating chart, and friends and family members have been disinvited because of them.
The worst part of it all is that they are typically one of the last details, because you need to wait for the RSVPs to come in. Just great, right? You’re already knee-deep in a million other wedding planning problems, and now you need to add the pressure of a seating chart.
Just try to breathe, Miss Future Bride. Although it is quite impossible that you won’t upset a few people, the realization that the perfect seating chart is a wedding unicorn may help. Here are a few tips you can use to make the process a little easier on you.
Four Tips for a Peaceful Wedding Seating Chart
- Don’t overthink it. Say what, now? After the speech about how stressful it can be, you probably weren’t expecting that to be the first piece of advice, but it is, and it’s important. Guests will spend a maximum of two hours at their specific table, mostly just eating, so you don’t need to make sure each table of ten is perfectly harmonious. Just be sure every person has at least one other person they like, and no one they hate at each table. You’re going for peaceful.
- When you send a wedding invitation to someone you know will not know anyone at the wedding, allow them a plus one, even if no one else is getting one. This allows them to have a person to lean on during the wedding, and it saves them from feeling uncomfortable at their table. Plus, you get to look like Miss Sensitivity instead of Bridezilla.
- Assigned seats, assigned tables, or both? Typically, simply having numbered table cards will work just fine, and guests can choose where they want to seat. If, however, you have a plated meal that is serving multiple courses of different options, then you should have both seating cards and table cards. In this case, opt to get matching cards that tie in with your theme. For example, if you’re having a winter wedding, get Mountain table and seating cards.
- Where will you sit? This is perhaps the biggest way you can maintain the peace and keep everyone on your guest list happy. Pass on the sweetheart table, and opt for putting your table in the center of the seating plan with both the bride’s and groom’s parents, and the wedding party seated with you. With you being in the center, every other table will be able to access you easily, and feel like they are part of all your wedding action. There is nothing worse than attending a wedding and feeling as though you’re in the nosebleed section.
The Role of Close Family and Friends, and One Rule of Thumb
These four tips will not necessarily stop the madness of the seating chart, but they can greatly reduce arguments, separation, exclusion, and confusion. As the saying goes, “too many cooks in the kitchen” and all that; you don’t want to allow too many people to have input on the seating chart, but you may want to get the opinions of your closest friends and family.
They may surprise you with ideas you didn’t think of, and can even help keep the peace if you strategically place them at certain tables. Having these incognito wedding guest moderators can keep the drama off your back for the night. As a rule of thumb, just make sure each person at each table has at least one person they know and can talk to. Then mix it up, and create a get to know you seating arrangement.